Tag: job vacancy

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We are hiring to fill vacancies for the under-listed positions with persons who are innovative, passionate about women’s rights in Africa, excited about African feminism and embrace African women’s diversity.

1. Programme Officer – Special Initiatives (Download Terms of Reference here)
2. Communications & Fundraising Assistant (Download Terms of Reference here)
3. Knowledge Management Assistant (Download Terms of Reference here)
4. Capacity Building Officer – Maternity Cover (Download Terms of Reference here)

If this is you, please download the attached TOR’s and send in your application.

How to Apply: Qualified and interested persons should send a cover letter indicating their relevant skills and experience and CV of not more than 3 pages by email to:

The Human Resources Manager at jobs@awdf.org with application for the position being applied for indicated as the subject line.

Closing Date: 6 November 2020

Only short-listed candidates will be contacted for additional information and interviews.

In line with AWDF’s Mission, qualified African women are encouraged to apply.

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Nous invitons des personnes innovantes, passionnées par les droits des femmes en Afrique, le féminisme africain et croyant en la diversité des femmes africaines à poser leurs candidatures pour les postes ci-après :

1. Administratrice de Programmes – Initiatives spéciales (Téléchargez les termes de référence ici )
2. Assistante en Communications et Mobilisation des ressources (Téléchargez les termes de référence ici)
3. Assistante Gestion des Connaissances (Téléchargez les termes de référence ici)
4. Officier – renforcement des capacités – Contrat à courte durée (Téléchargez les termes de référence ici)

Intéressez? Veuillez télécharger les termes de référence et envoyez–nous votre demande.

Comment postulez : Les personnes qualifiées et intéressées doivent envoyer une lettre de motivation indiquant leurs compétences et expériences ainsi qu’un CV de 3 pages maximum par e-mail au responsable des ressources humaines à l’adresse jobs@awdf.org en indiquant comme objet la candidature pour le poste à pourvoir.

Date de clôture : 6 novembre 2020

Seuls(es) les candidats(es) présélectionnés(es) seront contactés(es) pour des informations complémentaires et des entretiens.

Conformément à la mission de l’AWDF, les femmes africaines qualifiées sont encouragées à postuler

NB : Les Termes de Reference ne sont disponibles qu’en Anglais.

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AFRICAN WOMEN’S DEVELOPMENT FUND

JOB VACANCY : ADMINISTRATIVE ASSISTANT

Background

The African Women’s Development Fund (AWDF) is a grant making foundation, which aims to support the work of the African women’s movement for peace, equality, sustainable development and social justice. AWDF, which is based in Accra, Ghana, requires the services of an astute, experienced, innovative, dedicated and dependable Administrative Assistant. Priority shall be given to female applicants.

Scope

Her responsibility shall be to assist the Human Resource Manager in providing administrative and HR services to the organisation to ensuring that AWDF’s operations are executed in an effective, accurate and up to date manner.

Responsibilities:

1. Keep the Front desk of the organization

2. Ensure effective and efficient receipt of incoming letters and documents distribution (and filling of documents where appropriate) as well outgoing ones;

1. Assist in resolving administrative problems by coordinating logistical complaints: receive, record and invite the relevant service provider to fix the problem
2. Assist in ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
3. Assist in maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
4. Assist in procurement processes according to the organisation’s procurement policy
5. Assist in maintaining electronic and hard copy filing system
6. Assist in maintaining confidential records and files
7. Take minutes at meetings and distribute them 7 days after the meeting
8. Provide professional administrative support to supervisor during recruitment process – collate soft and hard copies of applications received; communicate interview schedules, etc.

11. Assist in coordinating logistical arrangements both in-house and external events according to laid down procedures (flight bookings, accommodation, venue, for board meetings; Organise information / board papers other organisational meetings.
12. Assist in ordering and maintaining stationery and equipment supplies (checking quotations, wait for approval before purchases are made)
13. Assist in the renewal of permits , NGO recognition certificate and Filling of annual returns

1. Any other duties as may be assigned by the line manager

Person Specification

• Bachelor degree in HR/ Administration or its equivalents required
• Minimum of 2 years of hands on administrative support experience
• Proficiency in MS Word, MS Excel and MS Outlook a must
• Knowledge of office administration and reasonable knowledge of Human Resource management
• Knowledge of operating standard office equipment

Competencies required:

• Must have excellent communication (oral and written ) and listening skills
• Ability to speak and interact clearly and professionally
• Ability to prioritise work and strong problem solving skills
• Good research skills and attention to detail
• Ability to work methodically, accurately, timely and neatly
• Must be a team player with excellent inter personal skills
• Experienced working with an international organisation and has cultural awareness (preferred)

• Has good analytical skills
• Extremely organised. Strong multi-tasking and time-management skills.
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Knowledge in ticketing is a plus.
• Ability to work on one’s own with minimum supervision.

Qualified candidates should send typewritten applications and a CV of not more than 3 pages to the Human Resource Manager, African Women’s Development Fund (AWDF), 78 Ambassadorial Enclave, East Legon, P.M.B.CT 89, and Cantonments Accra Ghana. Copies should be sent by email to grace@africlub.net/awdf, with ‘Administrative Assistant’ as the subject reference. Applications should reach AWDF no later than June 10, 2016.

Only short listed candidates will be contacted for additional information and interviews.