- About the African Women’s Development Fund (AWDF)
AWDF is the first African-wide grant-making foundation which was established to provide grants, capacity building and technical assistance to African women’s organizations. The vision of AWDF is for African women to live in a world in which there is social justice, equality and respect for women’s human rights. To this end, our mission is to mobilize financial resources to support local, national and regional initiatives led by women, which will lead to the achievement of this vision. AWDF raises money and makes grants for the support of non-profit African women’s organizations working for social justice, equality, and peace.
- AWDF’s Resource Centre
AWDF established the Resource Centre in 2008 as part of the mission to strengthen knowledge production, documentation and information developed by and about African women. It. The Resource Centre hosts over 3,000 materials, including books, journals, newsletters, leaflets, magazines, films, music and other sources of knowledge and information. The materials address our six (6) thematic areas as well as feminism, philanthropy, the African women’s movement, capacity building and more. The centre serves as a resource base for students, researchers, policy makers, activists, media personnel, development workers, writers and other stakeholders. The centre is located at AWDF’s office in East Legon, Accra.
- Development of the AWDF Resource Centre Management System
A consultant is required to develop a comprehensive, web-based management system with digital tracking for over 3,000 material items.
The deliverables for this project are as follows:
- The user-friendly system should work with a scanner and allow for expansion up to 10,000 records.
- It should also feature the ability to input information per record (through a drop down feature, i.e. magazine, book, film, etc.) along with pertinent informations such as title, author, year of publication or release, ISBN number, country, and brief profile information. A feature photo will be uploaded per record.
- The system should also allow for cross-searching by visitors via keyword, author’s name, title, collection, country or year.
- The homepage should be attractive yet simple in design with the collections listed as well as the latest additions to the Resource Centre. There should also be a tab for News and Events for the administrators to easily upload relevant information about the centre for visitors.
- The system should also have a back end that allows administrators to track resources within collections, number of copies available, as well as a system to monitor library loans of materials to staff members. Therefore, a log-in panel will be necessary for administrative use (up to 5 persons).
- There should be a way to monitor the statistical evidence of the system, particularly the number of unique visits to the system each day and month, in addition to which items and collections are being visited.
- Finally, the consultant should also develop a brief Resource Centre Management System manual to accompany the software. Relevant staff members will also need to be trained on the administration procedures of the management system.
The system should be developed within a timeframe of six weeks with completion of the system and manual by Monday September 28, 2015.
Project Features should include the following:
- Online Public Access Catalog (OPAC) with thumbnail document image support i.e.
- Ability to attach audio, video and document files.
- Ability to conduct Simple Resource Centre material search
- Ability to conduct advanced Resource Centre material search
- Bibliographic/catalog database management with book cover image support
- Resource Centre Material Loan and Return transactions
- Renewal of Resource Centre materials
- Reservation of Resource Centre materials
- Upload of material item pictures
- Printing of barcodes for catalogued Resource Centre materials
- Patron Login (Private area to view borrowed materials as well as their return or due dates)
- System backup facility
- System Log facility (To view activities of connected Users of the System)
- Add, copy, edit, and delete item records
- Print item records or list of records
- Quick return facility
- Reporting and statistics utility
- Holiday (days that nobody can issue items to staff) settings
- Barcodes generator utility
- Barcode Label Printing
- Qualifications and Selection of Consultant
Submissions for this consultancy will be assessed against the following criteria:
- Demonstration of understanding of the scope of work and responsibilities requested in this call for expressions of interest.
- Demonstrable experience of having undertaken and managing similar projects.
- Cost efficiency
- Capacity to deliver within required deadlines
All interested applicants should submit a CV, a link to a similar management system developed by the consultant, and a proposal/work plan (not exceeding 4 pages) of how the AWDF Resource Centre Management System will be created. Email completed applications to Sionne Neely (sionne@africlub.net/awdf), Knowledge Management Specialist at the African Women’s Development Fund. The deadline for submissions is Thursday, July 30, 2015.