Position: Finance/Operations Manager

Location: Accra, Ghana

Reports To: Regional Manager

Division: Education Programs Division

About IREX

IREX is an international nonprofit organization providing thought leadership and innovative programs to promote positive lasting change globally. We enable local individuals and institutions to build key elements of a vibrant society: quality education, independent media, and strong communities. To strengthen these sectors, our program activities also include conflict resolution, technology for development, women and youth.

Founded in 1968, IREX has an annual portfolio of over $70 million and a staff of over 400 professionals worldwide. IREX employs field-tested methods and innovative uses of technologies to develop practical and locally-driven solutions with our partners in more than 100 countries.

Summary of Position

The Finance/Operations Manager will be responsible for the administrative and financial management of the program, including budget management, procurement, logistics, human resources and operations. The Finance/Operations Manager will support the program staff in preparing financial reports, maintaining currency flow control, office administration, and purchasing. The Finance/Operations Manager will coordinate closely IREX Program and Finance staff based in Washington, DC.

Summary of Responsibilities:

• Assist in implementing financial policies and procedures
• Assist in establishing, maintaining, and reconciling the office ledger
• Assist in preparing and reconciling bank statements and accounts
• Ensure transactions are properly recorded and reported through the Quick Books accounting software system
• Assist in preparing monthly, quarterly and annual financial reports and transaction reports
• Maintain all computerized accounting systems and records
• Maintain and monitor all active accounts to ensure accurate records of all project funds
• Prepare and process payments
• Prepare payment reconciliations
• Submit monthly financial reports to senior staff members
• Prepare financial forecasts
• Process VAT returns and all other local tax obligations to the appropriate local government agencies
• Prepare expense reports for IREX office and project staff
• Ensure compliance with donor and IREX policies and procedures as well as local law in all IREX expenditures
• Ensure compliance with donor and IREX policies and procedures as well as local law in all contracts, agreements, and sub agreements before they are signed, including but not limited to selection procedures; documentation requirements, compliance with approval authorizations and authorization levels
• Coordinate and direct administrative support functions
• Assist in inputting budget information into office data systems
• Maintain the office payroll records and manage employee payment
• Maintain financial files and records
• Manage office petty cash
• Ensure that all procurement is in compliance with local government, U.S. Government and IREX regulations
• Assist with office inventory
• Assist with logistics of trainings
• Perform other related duties as required

Skills and Qualifications:

• Legal Resident of Ghana with Authorization to Work
• University experience; in possession of a degree/diploma in the field of Accounting or Business Administration
• Experience with the Quick Books accounting software package preferred
• Knowledge and experience managing office financial environments
• Knowledge and experience with Ghanaian local tax and reporting process
• Professional commitment and work ethic
• 3 years of experience and knowledge of relevant tasks is preferred
• 3 years working with NGOs in finance and administration is preferred
• English fluency required; French proficiency preferred

To Apply

Go to http://www.irex.org/careers and click on Current Openings. Then click on the corresponding position and apply through our website. Please supply a resume and a cover letter with your application. If you are creating a new profile you need to do so and then go back in to apply for a position.

NO PHONE CALLS PLEASE
AA/EOE/M/F/D/V