{"id":7553,"date":"2016-05-31T15:43:38","date_gmt":"2016-05-31T15:43:38","guid":{"rendered":"http:\/\/africlub.net\/awdf\/?p=7553"},"modified":"2016-05-31T15:43:49","modified_gmt":"2016-05-31T15:43:49","slug":"job-vacancy-administrative-assistant","status":"publish","type":"post","link":"https:\/\/awdf.org\/OldSite\/job-vacancy-administrative-assistant\/","title":{"rendered":"Job Vacancy : Administrative Assistant"},"content":{"rendered":"

AFRICAN WOMEN\u2019S DEVELOPMENT FUND<\/strong><\/span><\/p>\n

JOB VACANCY <\/strong>\u00a0:\u00a0ADMINISTRATIVE ASSISTANT<\/strong><\/span><\/p>\n

Background<\/strong><\/p>\n

The African Women\u2019s Development Fund (AWDF) is a grant making foundation, which aims to support the work of the African women\u2019s movement for peace, equality, sustainable development and social justice. <\/em>AWDF, which is based in Accra, Ghana, requires the services of an astute, experienced, innovative, dedicated and dependable Administrative Assistant. Priority shall be given to female applicants.<\/p>\n

Scope<\/strong><\/p>\n

Her responsibility shall be to assist the Human Resource Manager in providing administrative and HR services to the organisation to ensuring that AWDF\u2019s operations are executed in an effective, accurate and up to date manner.<\/p>\n

Responsibilities:<\/strong><\/p>\n

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  1. Keep the Front desk of the organization<\/li>\n<\/ol>\n
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    1. Ensure effective and efficient receipt of incoming letters and documents distribution (and filling of documents where appropriate) as well outgoing ones;<\/li>\n<\/ol>\n
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      1. Assist in resolving administrative problems by coordinating logistical complaints: receive, record and invite the relevant service provider to fix the problem<\/li>\n
      2. Assist in ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.<\/li>\n
      3. Assist in maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.<\/li>\n
      4. Assist in procurement processes according to the organisation\u2019s procurement policy<\/li>\n
      5. Assist in maintaining electronic and hard copy filing system<\/li>\n
      6. Assist in maintaining confidential records and files<\/li>\n
      7. Take minutes at meetings and distribute them 7 days after the meeting<\/li>\n
      8. Provide professional administrative support to supervisor during recruitment process \u2013 collate soft and hard copies of applications received; communicate interview schedules, etc.<\/li>\n<\/ol>\n
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        1. Assist in coordinating logistical arrangements both in-house and external events according to laid down procedures (flight bookings, accommodation, venue, for board meetings; Organise information \/ board papers other organisational meetings.<\/li>\n
        2. Assist in ordering and maintaining stationery and equipment supplies (checking quotations, wait for approval before purchases are made)<\/li>\n
        3. Assist in the renewal of permits , NGO recognition certificate and Filling of annual returns<\/li>\n<\/ol>\n
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          1. Any other duties as may be assigned by the line manager<\/li>\n<\/ol>\n

            Person Specification<\/strong><\/p>\n