The African Women\u2019s Development Fund invites qualified persons to apply
\nfor the position of Administrative Assistant with our organization. See
\ndetailed information on the requirements and responsibilities of this
\nposition below.<\/p>\n
AFRICAN WOMEN\u2019S DEVELOPMENT FUND<\/p>\n
JOB VACANCY<\/p>\n
ADMINISTRATIVE ASSISTANT<\/p>\n
\n
Background<\/p>\n
The African Women\u2019s Development Fund (AWDF) is a grant making foundation, which aims to support the work of the African women\u2019s movement for peace, equality, sustainable development and social justice. AWDF, which is based in Accra, Ghana, requires the services of an astute, experienced, innovative, dedicated and dependable Administrative Assistant. Priority shall be given to female applicants.<\/p>\n
Scope<\/p>\n
Her responsibility shall be to assist the Human Resource Manager in providing administrative and HR services to the organisation to ensuring that AWDF\u2019s operations are executed in an effective, accurate and up to date manner.<\/p>\n
Responsibilities:<\/p>\n
Resolves administrative problems by coordinating logistical complaints: receive, record and invite the relevant service provider to fix the problem
\nEnsures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
\nMaintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
\nAssist in procurement processes according to the organisation\u2019s procurement policy
\nMaintain electronic and hard copy filing system
\nMaintain confidential records and files
\nTake minutes at meetings and distribute them 7 days after the meeting
\nProvide professional administrative support to supervisor during recruitment process \u2013 collate soft and hard copies of applications received; communicate interview schedules, etc.
\nMaintain and file applicant information in a structured way.
\nCoordinate logistical arrangements both in-house and external events according to laid down procedures (flight bookings, accommodation, venue, for board meetings; Organise information \/ board papers other organisational meetings.
\nOrdering and maintaining stationery and equipment supplies (checking quotations, wait for approval before purchases are made)
\nRenewal of permits , NGO recognition certificate and Filling of annual returns
\nEnsure effective and efficient filling of documents
\nAny other duties as may be assigned by the line manager
\nPerson Specification<\/p>\n
Bachelor degree in HR\/ Administration or its equivalents required
\nMinimum of 2 years of hands on administrative support experience
\nProficiency in MS Word, MS Excel and MS Outlook a must
\nKnowledge of office administration and reasonable knowledge of Human Resource management
\nKnowledge of operating standard office equipment
\nCompetencies required:<\/p>\n
Must have excellent communication (oral and written ) and listening skills
\nAbility to speak and interact clearly and professionally
\nAbility to prioritise work and strong problem solving skills
\nGood research skills and attention to detail
\nAbility to work methodically, accurately, timely and neatly
\nMust be a team player with excellent inter personal skills
\nExperienced working with an international organisation and has cultural awareness (preferred)
\nHas good analytical skills
\nExtremely organised. Strong multi-tasking and time-management skills.
\nCan handle sensitive information with the highest degree of integrity and confidentiality.
\nKnowledge in ticketing is a plus.
\nAbility to work on one\u2019s own with minimum supervision.<\/p>\n
Qualified candidates should send typewritten applications and a CV of not more than 3 pages to the Human Resource Manager, African Women\u2019s Development Fund (AWDF), 78 Ambassadorial Enclave, East Legon, P.M.B.CT 89, and Cantonments Accra Ghana. Copies should be sent by email to grace@africlub.net\/awdf, with \u2018Administrative Assistant\u2019 as the subject reference. Applications should reach AWDF no later than April 20, 2014.<\/p>\n
Only short listed candidates will be contacted for additional information and interviews.<\/p>\n
<\/p>\n
Thank you, and we look forward to hearing from you!<\/p>\n","protected":false},"excerpt":{"rendered":"
The African Women\u2019s Development Fund invites qualified persons to apply for the position of Administrative Assistant with our organization. See detailed information on the requirements and responsibilities of this position below. AFRICAN WOMEN\u2019S DEVELOPMENT FUND JOB VACANCY ADMINISTRATIVE ASSISTANT Background The African Women\u2019s Development Fund (AWDF) is a grant making foundation, which aims to support […]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[8],"tags":[],"class_list":["post-3528","post","type-post","status-publish","format-standard","hentry","category-news"],"acf":[],"yoast_head":"\n